GravityView Advanced Filtering Extension
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About GravityView Advanced Filtering Extension
An unfiltered View shows what it shouldn't
Building a directory, a client portal or an internal dashboard with Gravity Forms seems easy until the awkward question arrives: what does each person see when they log in? A View that shows every entry of a form works for an administrator, but for a client or a contributor it is, at best, a list full of noise and, at worst, other people's data in plain sight.
The underlying problem is that the form keeps everything in a single pile and each View is a window onto that pile. People who build this kind of application end up spending more time deciding what to hide than what to show. GravityView Advanced Filtering Extension is designed for exactly that part: setting rules about which entries go into each View.
Conditional rules in GravityView Advanced Filtering Extension, no code required
The extension adds conditional logic to GravityView Views to control precisely which Gravity Forms entries are displayed. Rules are created without code, and they help keep each View focused, private and easy to manage.
- Only the logged-in user's entries: each person sees what they submitted themselves. It is the basic rule for protecting privacy in portals and client areas.
- Different Views per profile: you can prepare dashboards for administrators, managers and contributors, so each group sees data relevant to their work.
- Several combined conditions: instead of a single rule, you chain several to refine the result until the View shows exactly what it should.
It helps to be clear about the boundaries. It is an extension and does not work on its own: it needs GravityView and Gravity Forms. It decides which entries appear, not how the View is designed, how data is collected or how entries are edited. And a badly planned rule can hide entries you did want to show, so test each View with users of different profiles before publishing it.
Questions that come up before deciding
Do I need Gravity Forms as well as GravityView?
Yes. The extension filters Gravity Forms entries and is used inside GravityView Views, so both are essential.
Do the rules require programming?
No. Filters are configured without code.
Can I combine several conditions in the same View?
Yes, it is one of its core ideas: combining conditions so the filtering is precise and flexible.
Can I see how it works before building anything?
There is a demo. Use it to check whether your specific case (for example, each user seeing only their own entries) works the way you expect.
One dashboard per role, on the same form
The most valuable thing about this approach is that you don't need to duplicate forms to separate audiences. With a single form you can have a full View for whoever administers, a narrower one for whoever manages and a minimal one for whoever only contributes data. That way you avoid maintaining several data sources and reduce the risk of someone seeing information that isn't meant for them. If your project handles sensitive personal data, also review how you collect and store it: filtering the View does not replace that responsibility.
Start with the logged-in user rule and add conditions afterwards
To get going in an orderly way, start from a GravityView View that already works and add a single rule: show only the entries of the user who has logged in. Check the result with two different accounts. Once that works, add conditions one by one and test again with every profile that will use the View. Going from less to more lets you know which condition makes an entry go missing, something very hard to find out if you build all the rules at once.
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Version history
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4.10.0 Current 2 Nov 2026
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4.9.0 9 Oct 2026
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4.8.0 26 Sep 2026
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4.7.1 5 Sep 2026
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4.6.1 30 Apr 2026
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Frequently asked questions
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GPL (General Public License) is the license under which WordPress and most premium plugins/themes are distributed. It grants you the right to use, modify and redistribute the software in as many projects as you want, with no domain restrictions.
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Yes. With membership you get automatic updates via our GPLClub Updater plugin (installed on your WP, detects new versions and applies them). With individual purchase, you get one year of manual updates from your account.
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Depends on the plan. Monthly: 3 domains. Semi-annual: 7. Annual and Lifetime: 15. Individual purchase: 1 domain.
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GPLClub offers its own support for installation, configuration and compatibility. For direct support from the original author (feature requests, product-specific bugs), a license purchased from the author is required.
